Überstunden- und Mehrkosten durch fehlerhafte Proben- und Besetzungsplanung

Definition

Australian fine arts and performing arts schools run production blocks with very high contact hours and peak periods before opening nights, where students and production staff can be in rehearsals up to 10 hours per day.[2][2][4] In practice, rehearsal schedules, room bookings, and ensemble casting are often built in spreadsheets or email threads by course coordinators or stage management staff. When casting changes occur (illness, withdrawals, role swaps) or rooms/technicians double‑booked, time is lost re‑coordinating schedules and communicating updates. Because rehearsal and production periods are time‑fixed, the common remedy is to extend rehearsal days or add extra calls for teachers, accompanists and technical staff, incurring overtime or additional casual hours. If a production major has weekly contact at 24–36 hours rising to 10‑hour days in peak periods[2], even a 5–10% inefficiency in planning equates to several hours per week of avoidable staff time. For a school with multiple productions per year and several casual staff on award rates plus on‑costs, this readily grows into tens of thousands of dollars in annual overrun. The loss is operational (unnecessary wages) rather than direct fines, but it is measurable in hours and pay rates.

Why This Matters

The Pitch: Fine arts schools in Australia 🇦🇺 waste an estimated AUD 20,000–60,000 per year on unnecessary overtime and rush changes in ensemble casting and rehearsal coordination. Automation of timetable generation, room allocation, clash detection, and notification workflows reduces overtime and avoids last‑minute rescheduling.

Affected Stakeholders

Head of Performing Arts / Head of Production, Stage Management lecturers, Production managers, Timetabling/administration staff, Casual technicians (lighting, sound, stage crew), Accompanists and sessional teaching staff

Related Business Risks