Verzögerte Rechnungsstellung durch langsame Dateiübergabe

Definition

Standard commercial practice in Australian creative services is to link final milestone payments to delivery of agreed outputs, which often include final artwork files, documented IP rights (licence or assignment), and sometimes packaged assets for third parties. Where file archiving is inconsistent, staff must manually locate latest approved versions, check fonts and images, export in multiple formats, and sometimes produce IP schedules before handover. This can take several days across approvals and QA, during which invoices are not issued or are held back until the client confirms successful receipt. For agencies whose projects average AUD 10,000–50,000, even a 7–14 day delay on final invoices materially increases days sales outstanding (DSO). A move from 45 to 60 DSO on AUD 1 million annual revenue ties up an extra ~AUD 41,000 in working capital; similarly, reducing DSO by 10–20 days yields tens of thousands in cash‑flow benefit. Structured archiving, standard deliverable bundles, and automated handover checklists significantly compress this lag.

Why This Matters

The Pitch: Graphic design studios in Australia 🇦🇺 commonly delay final invoices by 7–14 days while assembling handover files. Automating archive‑to‑handover workflows and client acceptance can reduce days sales outstanding by 10–20 days, improving cash flow by AUD 50,000–200,000 in a AUD 1m agency.

Affected Stakeholders

Agency owners and managing directors, Finance and accounts receivable staff, Project managers, Account managers responsible for client sign‑off

Related Business Risks