Verzögerte Kostenerstattung für Mieterausbauten

Definition

Tenant improvement allowances in non‑residential leases are often reimbursed after the tenant completes fit‑out works and submits evidence (invoices, certificates, completion notices). Landlords frequently front capital or commit to reimburse within set timeframes once conditions are met. Systems like Procore’s Portfolio Financials emphasise tracking TIAs against live budgets, forecasts, and invoiced values to expose overages, which also supports faster approvals by giving stakeholders a single source of truth.[2] Australian property management platforms such as Re-Leased, Managed App, and maintenance-focused solutions promote automated invoice processing, alignment of actual expenses with budgets, and instant owner payments, highlighting the inefficiencies and delays inherent in manual, paper-based approval chains.[3][4][6] When TIA claims are processed via email and spreadsheets, there are recurring delays in gathering invoices, verifying that claimed works are within the approved scope and cap, and routing approvals to asset management and finance. Each delay extends the period during which landlords have either: (a) paid contractors but cannot yet recover from tenants, or (b) owe cash to tenants under incentive agreements, risking strained relationships and potential disputes. With typical commercial fit‑out projects in Australia often in the AUD 200,000–1,000,000 range per tenancy, even 10–20 days of extra delay in reimbursement or recovery translates into material working capital and interest costs. Assuming an annual portfolio flow of AUD 2–5 million of TIAs and a cost of capital of 5–8%, additional 10–20 days of average delay in recovery approximates AUD 10,000–50,000 per year in financing cost, plus internal labour. This is consistent with the value proposition of Australian proptech platforms that highlight time and cost savings and 'no manual transactions or reconciliations' to accelerate owner payments and portfolio cash flow.[3][4][6][7]

Why This Matters

The Pitch: Commercial landlords in Australia 🇦🇺 tie up AUD 100,000–500,000 of working capital annually in slow tenant improvement allowance verification and reimbursement cycles. Automation of document collection, approval workflows, and variance tracking can cut 10–20 days from time-to-cash.

Affected Stakeholders

Asset Manager, Project Manager / Fit‑out Manager, Property Manager, Finance Manager, Accounts Payable / Accounts Receivable Clerk

Related Business Risks