Saisonale Kostenüberschreitungen durch fehlerhafte Budgetplanung

Definition

Seasonal sports programs in Australia rely on forward allocations of facilities from local councils and budgets submitted to state funding bodies.[1][2][3] Guidelines for major event and development grants explicitly require that the budget be realistic, align with the project plan and represent value for money, detailing all income and expenditure items such as venue hire, temporary infrastructure and sport presentation costs.[2][4] In practice, many community and semi‑professional clubs use simple spreadsheets and last year’s figures without adjusting for increased venue fees, wage rises or expanded program scope, which leads to systematic under‑budgeting. When real season demand exceeds expectations (e.g. higher enrolment, extended training hours), clubs incur extra venue hire, casual coach overtime, and last‑minute purchase or hire of equipment and infrastructure not covered by the original budget. Event‑assistance funding in Victoria is capped at up to AUD 20,000 per event for operational costs,[3][4] meaning that any overspend beyond this approved level must be funded directly by the club. Combining moderate venue fee increases and 5–10 hours per week of unplanned overtime over a 20‑week season can easily amount to AUD 3,000–10,000; larger events with temporary infrastructure and presentation costs can experience AUD 10,000–20,000 in overruns when budgets are not tightly linked to resource plans. Poor seasonal budgeting also reduces the ability to demonstrate value for money in future funding applications, potentially limiting access to higher grants for event development.

Why This Matters

The Pitch: Sports and recreation instruction providers in Australia 🇦🇺 overspend AUD 3,000–20,000 per season due to inaccurate seasonal budgeting. Automation of capacity‑based budgeting and cost tracking reduces these overruns.

Affected Stakeholders

Club treasurer, Program director, Operations manager, Head coach, Facilities coordinator

Related Business Risks