Ineffective Collection of Past Due Court Fees
Definition
Clerks fail to pursue collection of unpaid court fees after 90 days through required private attorneys or collection agencies as mandated by Florida Statute 28.246. Systemic delays in collections result in prolonged receivables. This leads to chronic high Accounts Receivable days for court fees.
Key Findings
- Financial Impact: Uncollected past due fees across clerks' operations
- Frequency: Ongoing for fees unpaid after 90-day threshold
- Root Cause: Lack of effective controls and procedures for statutory collection requirements
Why This Matters
This pain point represents a significant opportunity for B2B solutions targeting Courts of Law.
Affected Stakeholders
Collection Officers, Court Clerks, Legal Compliance Staff
Deep Analysis (Premium)
Financial Impact
$10,000-$75,000+ annually per courthouse (staff time spent reconciling cases with fees; delayed case closure reducing court throughput; attorney requests for fee status consuming support time) • $100,000-$250,000 annually per large county in lost collection commissions; reduced recovery rate (5-15% lower recovery per 6-month delay) • $100,000-$500,000 annually per county in uncollected litigant fees; lost 40% collection surcharges that should have been added[1]; time value of money on delayed collections; potential audit findings for non-compliance with 90-day referral mandate
Current Workarounds
Administrator requests ad-hoc reports from Clerk; discovers via audit that compliance is inconsistent; addresses via memo but lacks enforcement mechanism or visibility layer • Batch manual collection notices; informal payment reminder calls; ad-hoc Excel aging reports; delays in formal collection attorney referral; memory-based prioritization of high-value cases • Case Managers manually cross-check case files against clerk fee records (often in separate systems); send reminder emails to parties; flag cases in spreadsheets; coordinate informally with Clerk's finance staff
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Methodology & Sources
Data collected via OSINT from regulatory filings, industry audits, and verified case studies.
Evidence Sources:
Related Business Risks
Delayed and Deficient Partial Payment Remittance Procedures
Systemic Control Deficiencies and Audit Failures in Court Fee Processes
Absence of Comprehensive Fraud Policies in Court Fee Handling
Incorrect Categorization and Remittance of Court Fee Collections
Failure to Remit Interest Earned on Court Fee Collections
Uncollected Bail Due to Failure-to-Appear and Weak Follow‑Up
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