FEMA Grant Audit Failures from Incomplete Documentation and Reporting Delays

$250,000-$500,000 annually in questioned costs per audit cycle; 41-day delays in grant modifications halting operations; potential 10-15% of total grant amount flagged in audits • $250,000-$500,000 annually in questioned costs; 41-day modification delays cascade into 2-week operational shutdowns; municipal compliance penalties; audit cost allocations $50,000-$150,000; reputational harm affecting future grant allocations • $909,240 in questioned costs per audit (per DOL finding on inadequate eligibility documentation); potential grant clawback on questioned EMS expenditures; reputational impact on future EMS grant eligibility

911 Dispatch Center Manager tracks call volume manually in logs or CAD system; State EMA manually extracts grant-related activity subset; no automated compliance filter; documentation compiled retroactively • 911 Dispatch Manager manually tracks grant-eligible calls on CAD; submits activity reports to Grants Administrator via email; no automated eligibility filter; documentation assembled retroactively for FEMA • Apparatus Engineer submits equipment use/maintenance reports to Grants Administrator via email; no standardized format; maintenance logs kept separately from grant documentation; no automated cross-reference