Labor Overrun from Manual Reconciliation Workloads

$12,000-$18,000/month in labor (1-1.5 FTE) + $3,000-$7,000/month in unresolved payment disputes (reconciliation delays prevent rapid issue resolution) + potential regulatory fines if compliance audits reveal incomplete payout records for environmental compliance tracking • $2,800-$4,200/month (delayed repeat business from estate networks; 2-3 hours/week on phone reconciliation; payment disputes from unclear settlement accounting) • $28,000-$34,000 annually in compliance labor (shared with other duties); $6,000-$12,000 in audit prep inefficiency and remediation for fee discrepancies; potential regulatory penalties from incomplete settlement records

AP Clerk receives payout request (Excel or email), downloads payment processor settlement reports, manually compares requested amount to actual deposits/fees, enters payment into accounting system, tracks discrepancies in separate 'pending items' spreadsheet • Compliance Coordinator or Store Owner receives disposal documentation (weight reports, material certifications), manually reconciles against payout agreements in Excel, verifies that payout aligns with actual disposal performed and complies with environmental regulations, sends payout approval via email • Compliance Officer exports payout logs; manually creates audit workpapers in Excel; verifies fee deductions against contract terms; phone calls to resellers for settlement confirmation