Systematic Fuel Theft and Pilferage in Fleet Operations

$18,000–$60,000+ per contracted commuter fleet per year, absorbed as higher program operating costs or reduced service levels. • $18,000–$60,000+ per contracted school bus fleet in avoidable fuel cost passed through to the district via escalators and surcharges. • $18,000–$60,000+ per mid-size contracted fleet in theft-driven overbilling that Medicaid ultimately pays for through higher fuel cost components.

Aggregate self-reported agency data in spreadsheets, compare high-level cost-per-mile benchmarks, and manually flag extreme outliers without a way to prove embedded fuel theft. • Collect self-reported mileage and fuel invoices from providers, spot-check for outliers in Excel, and rely on trust rather than continuous monitoring to detect theft-driven inflation. • Combine mileage reports, fuel invoices, and contractor summaries in spreadsheets, manually adjusting or writing off unexplained shrinkage.