Delayed FTA reimbursements due to untimely or non‑compliant Federal Financial Reports (FFRs) and Milestone Progress Reports (MPRs)

$50,000–$500,000 per year in additional interest and borrowing costs plus lost investment income as the agency self‑finances 3–6 months of eligible FTA project expenditures while reimbursement drawdowns are delayed by late or non‑compliant FFRs and MPRs, plus soft costs from repeated staff rework and audit responses. • $75,000-$250,000 annually in carrying costs, late-payment penalties, and lost opportunity cost on delayed federal reimbursements; additional $15,000-$40,000 in overtime labor for Revenue Auditor and finance staff working extended hours to meet submission deadlines and correct late-discovered errors

Each functional area maintains its own shadow tracking of FTA-reimbursable activity and milestones outside TrAMS, then manually reconciles with finance at quarter-end through ad hoc spreadsheets, email threads, and shared drives to assemble FFR and MPR narratives and ALI-level support. • Revenue Auditor manually reconciles financial data from multiple sources (spreadsheets, email attachments, departmental records), identifies discrepancies, requests corrections via email/phone, reworks data into TrAMS-compliant format, often working overtime in final days before submission deadline