Inventory Shrinkage from Untracked Weight Discrepancies

$1,200-$4,000 per month per dispatcher (assuming 25 cases/day × 200 business days/year, 1-2 lb average variance per case × $20-40/lb wholesale = $10,000-$40,000 annually in untracked/unbilled variance per delivery route) • $1,200–$3,600 per month per restaurant customer account from underpriced shipments, overbilled cases creating chargeback disputes, and delayed invoice corrections • $1,500-$5,000 per month (unbilled weight variance, disputed invoices, write-offs on unexplained shrinkage)

AR specialist manually compares supplier invoices against receiving notes (paper or email), identifies weight variance, sends email inquiry to supplier, escalates to procurement if >5%, books provision or adjustment journal entry based on negotiated credit memo • AR team manually compares invoice weight to customer-provided receiving weight; disputes filed after 30+ days • Catering manager calls supplier to confirm weight; reliance on verbal commitment; no system tracking