Logbook manipulation and HOS cheating enabled by paper-based processes

$10,000–$100,000 per year in citations, accident liability, and disciplinary costs • $10,000–$100,000 per year in combined citation costs, legal exposure from accidents tied to fatigue, higher insurance premiums, and internal investigation/disciplinary time for fleets and wholesalers that tolerate or overlook systemic paper-log manipulation in petroleum hauling. • $10,000–$100,000 per year in combined costs from recurring HOS citations, preventable accident liability exposure when fatigued drivers hauling hazardous petroleum products crash, post-incident investigations, internal disciplinary actions, and lost productivity from manual log reconciliation and audit prep in operations that still rely on paper-based or easily manipulated HOS processes.

Drivers and dispatch rely on paper logbooks and manual recap sheets, then reconcile or 'clean up' logs after the fact using spreadsheets, text messages, and phone calls to make hours look compliant when routes, wait times at terminals/sites, or emergency jobs would otherwise cause HOS violations. • Drivers and dispatchers coordinate off-system via paper logbooks, phone calls, and text/WhatsApp to backfill, pre-fill, or rewrite duty status so on-duty and drive time appear legal even when actual hours exceed limits; safety/compliance staff later key paper logs into Excel or internal spreadsheets to 'normalize' records and respond to audits. • Drivers manually alter paper logbooks to underreport driving hours