Kostenüberschreitungen durch unkontrollierte Vendor-Bestellungen

Definition

Australian media productions often run multiple concurrent shoots and post‑production streams, relying on a large set of vendors for travel, equipment hire, locations, sound, and editing. Without a centralised PO system, crew frequently book services directly with vendors or via travel/production management partners, bypassing negotiated rates and caps. This leads to: (1) paying rack rates instead of contracted prices; (2) duplicate bookings (e.g., equipment and travel) that cannot be fully refunded; and (3) failure to enforce per‑diem and spend limits. Industry production service firms emphasize the importance of planning, vendor sourcing, negotiating and attentive tracking of analytics to maintain production budgets – implying that lack of such controls drives cost overruns.[4] Logic extrapolation for Australian production budgets suggests 3–8% overspend on vendor categories prone to ad‑hoc purchases (travel, accommodation, equipment, catering), which scales rapidly with project size.

Why This Matters

The Pitch: Media-Production players in Australia 🇦🇺 waste 3–8% of their vendor spend annually on uncontrolled purchasing and duplicate orders. Automation of centralised vendor catalogues, PO approvals, and spend analytics reduces this leakage significantly.

Affected Stakeholders

Executive Producer, Line Producer, Production Manager, Travel & Logistics Coordinator, Finance Manager

Related Business Risks