Unfällige Sachleistungen und entgangene Fördermittel durch schlechte Spesen- und Stundendokumentation

Definition

Volunteer management and political campaign platforms emphasise tracking volunteer hours and activities to measure impact and support fundraising and reporting.[3][4][5][7] In Australia, grants to community and advocacy organisations frequently require documentation of volunteer contributions as in‑kind co‑funding or matching resources; under‑reporting these contributions lowers apparent co‑investment and can reduce approved grant amounts or lead to rejection where minimum co‑funding thresholds are not met (inferred from common government and philanthropic grant guidelines requiring in‑kind valuations). While the search results do not list specific statutes attaching dollar figures to lost funding, Australian volunteer platforms (Rosterfy, Better Impact, SupporterBase) are promoted via state‑level volunteering bodies such as Volunteering Victoria specifically because they “save time and money” and support engagement across the volunteer life cycle, including capturing data for reporting.[5][7] Political campaign tools marketed in Australia bundle volunteer management with fundraising and contribution tracking, indicating that reliable time and expense data feed into revenue‑related decisions and donor reporting.[6][8] Logic: For a mid‑sized political or advocacy organisation with, say, 10.000–20.000 volunteer hours per year, valuing time at AUD 25/h implies AUD 250.000–500.000 of in‑kind contribution. If only 50–70 % of this is documented because hours and small out‑of‑pocket expenses (travel, printing, supplies) are not systematically captured, 30–50 % (AUD 75.000–250.000) of potential in‑kind value remains off the books. Given that many grant programs allow or require applicants to count in‑kind contributions toward co‑funding, even converting 10–20 % of this undocumented value into additional successful grants or match‑funding equates to AUD 10.000–50.000 per year in foregone external funding for a typical organisation. This aligns with the explicit claims that centralised volunteer management “saves time and money” and expands value‑add by capturing previously untracked group members and participation.[3][5]

Why This Matters

The Pitch: Politische Organisationen und NGOs in Australien 🇦🇺 verlieren schätzungsweise AUD 10.000–50.000 pro Jahr an nicht ausgeschöpften Fördermitteln und Matching‑Funds, weil Ehrenamtsstunden und Auslagen nicht systematisch dokumentiert werden. Automatisierte Erfassung von Stunden- und Spesenbelegen hebt diese stillen Sachleistungen und verbessert Zuschuss‑ und Spendenchancen.

Affected Stakeholders

Partei‑Schatzmeister, Finanzleiter/in (CFO) von Nonprofits, Grants- und Fundraising‑Manager, Campaign Director, Volunteer Coordinator

Related Business Risks