Administrative Overhead in Manual Event Payment Reconciliation

$1,000-$4,000 per event in AR overhead (8-20 hours); delayed collection extends DSO by 10-15 days; uncollected balances require manual write-off • $1,000-$5,000 per tournament in staff reconciliation time (8-25 hours); risk of sponsor dispute over amounts remitted; delayed final accounting • $1,500-$4,000 per event in staff time; 8-20 hours administrative overhead per event; write-offs for uncollected receivables due to poor tracking

Event-based AR aging spreadsheet; manual follow-up via phone/email for unpaid registrations; separate tracking for event deposits vs. final charges; manual write-off requests to controller • Event-day tracking sheet completed by hand; separate F&B reconciliation from POS; email coordination with Membership Director and Accounting; manual invoice generation in Word/Excel • Event-specific spreadsheet tracking income (registrations, sponsorships) and expenses (catering, staffing, supplies); manual entry of invoices and receipts; calculation of net profit margin