Delayed Recognition and Posting of Forfeiture Revenue

$1.8M-$2.6M annually in delayed equipment deployment (operational downtime, expedited shipping costs, missed procurement discounts); equitable sharing payments to state/local partners delayed 30-45 days on average, damaging federal-local law enforcement relationships and delaying investigations • $2.8M-$4.2M quarterly (pro-rata estimate from $28.8M FY2021 / 8 quarters) in suspended purchasing authority due to unposted revenue; prevents accurate fund forecasting for equitable sharing payments to partner agencies • $3.2M-$5.1M annually in unplanned vehicle downtime costs, expedited repairs, and delayed fleet modernization; operational capacity reduced (fewer vehicles available for law enforcement operations); increased vehicle maintenance costs due to deferred service

Fleet Manager maintains parallel budget spreadsheet forecasting forfeiture revenue based on pending cases; tracks vehicle maintenance costs manually; emails Finance monthly for revenue update; uses estimated (not actual) posting amounts to justify requisitions • Manual spreadsheet reconciliation of seized asset documentation; email-based tracking of pending forfeiture cases; paper logs cross-referenced with accounting system • Quartermaster maintains shadow inventory log in Excel; requests equipment via purchase orders using estimated forfeiture allocations; manually tracks which POs are pending fund clearance; uses email approvals from Finance as pseudo-authorization