Manual Setlist and Performance Reporting Causing Lost Royalties and Admin Overhead

Across a management roster, under‑collection often adds up to tens or hundreds of thousands of dollars annually in missed live performance royalties and reduced commissions, while absorbing unpaid coordination hours. • Each active ensemble can forfeit $500–$5,000/year in aggregate songwriter performance royalties depending on volume and scale of shows; at catalog/label level this compounds into large sums across rosters and publishing catalogs. • Each missed high‑profile performance can be worth hundreds to thousands of dollars in performance royalties, especially for larger premieres, and aggregated across many sync campaigns this becomes a meaningful though less visible loss.

Artist keeps a partial gig list in a spreadsheet or booking email thread and a song list in another tool, then occasionally batch‑keys the information into ASCAP/BMI/SESAC portals, often missing many past shows due to time limits. • Artist or assistant periodically sits down and manually reconstructs gigs from memory, calendars, emails, and social posts, then types setlists and venue details into PRO web portals or mobile apps, sometimes tracking shows in Excel or notes first. • Artist or tour manager manually tracks shows and setlists in notes, spreadsheets, or memory, then periodically logs into each PRO portal or mobile app to retype dates, venues, and songs or ends up not filing at all.