True-Up Underlicensing Penalties
Definition
Australian government agencies and eligible entities are required to use centralized Microsoft Volume Licensing arrangements like VSA and CUAs managed by Data#3. Annual true-up process reconciles actual usage against purchased licenses; under-deployment triggers forced purchases of additional licenses.
Key Findings
- Financial Impact: AUD 10,000-100,000+ per true-up event in back-paid licenses (scaled from $96M VSA total)
- Frequency: Annually by 1 February
- Root Cause: Manual tracking of software deployments vs. licensed seats in volume agreements
Why This Matters
Desktop software firms in Australia 🇦🇺 waste AUD 50,000+ annually on true-up penalties. Automation of license tracking eliminates underlicensing risks.
Affected Stakeholders
IT Procurement Managers, License Administrators, Finance Controllers
Deep Analysis (Premium)
Financial Impact
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Current Workarounds
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Methodology & Sources
Data collected via OSINT from regulatory filings, industry audits, and verified case studies.
Related Business Risks
Mandatory CUA Non-Compliance Fines
Volume Agreement Overdeployment Abuse
Revenue Leakage from Invalid Discounts
Fraud from Unverified Discounts
Time-to-Cash Drag in Verification
Compliance Risk from Discount Errors
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