Verzögerte und fehlerhafte Rechnungsstellung bei Projektarbeit

Definition

Under the A New Tax System (Goods and Services Tax) Act 1999 and ATO guidance, Australian businesses must issue valid tax invoices for taxable supplies, showing key details such as ABN, GST amount, and a clear description of services.[ATO GST guidance]In project-based design work, billing is typically assembled from timesheets and project records; manual collation leads to omitted tasks, under‑billing of rounds of revisions, and inconsistent application of rates and GST. Time-tracking and invoicing tools marketed in Australia explicitly emphasise that integrating project time data into invoicing reduces missed billable items and speeds up billing workflows.[2][3][9]Industry surveys for professional services repeatedly show a gap between work completion and invoice issue of 15–30 days where billing is manual, which increases the risk of client disputes and write‑offs. If 2–5% of annual billings are written off or credited due to invoice errors or disputes, a studio billing AUD 1 million per year loses AUD 20,000–50,000 annually. Additionally, delaying invoicing by even 15 days on that volume effectively extends interest‑free credit to clients; applying a modest 6% annual cost of capital implies an opportunity cost of ~AUD 2,500–5,000 per year for delayed cash on a rolling basis.

Why This Matters

The Pitch: Australian graphic design studios often wait 15–30 days longer than necessary to bill completed work and frequently discount 2–5% of invoices due to errors. Automating project-to-invoice workflows can accelerate cash collection and protect AUD 10,000–40,000 per year in margin.

Affected Stakeholders

Agency owners, Studio managers, Bookkeepers, Accounts receivable staff, Account managers

Related Business Risks