Excessive Overtime Due to Lack of Preauthorization Controls
Definition
Baltimore Police Department failed to implement procedures and controls to monitor preauthorization for certain overtime types, resulting in 71% of overtime requests approved after the work was performed. This led to uncontrolled and potentially unnecessary overtime expenditures in the payroll authorization process. The issue persisted after implementing Workday payroll system, indicating systemic gaps in oversight.
Key Findings
- Financial Impact: $Unknown - audit identified major control weaknesses implying significant recurring overruns
- Frequency: Ongoing through payroll cycles
- Root Cause: Absence of monitoring procedures for preauthorization and post-implementation controls in Workday timekeeping system
Why This Matters
This pain point represents a significant opportunity for B2B solutions targeting Law Enforcement.
Affected Stakeholders
Supervisors, Payroll Department, Overtime Approvers
Deep Analysis (Premium)
Financial Impact
$60,000-$120,000 annually (estimated: 8-15 instructors × 20-30 uncontrolled OT hours/month × OT premium) • $70,000-$140,000 annually (estimated: 12-18 warehouse/equipment staff × 25-35 uncontrolled OT hours/week × OT multiplier) • $80,000-$150,000 annually (estimated based on 10-20 FTE fleet staff × avg 15-25 unauthorized OT hours/week × OT rate multiplier)
Current Workarounds
Manual Excel spreadsheets tracking hours worked; phone calls/text messages to supervisors for verbal approval; paper timesheets approved after work completed; informal communication via email • Quartermaster manually approves OT hours on timesheets after completion; warehouse staff work overtime on own initiative then request reimbursement; supervisor approval happens post-hoc via email or verbal sign-off; no formal OT request system • Training Coordinator manually tracks instructor hours in Excel or shared drives; approves overtime requests on paper forms days after work completed; relies on instructor self-reporting; informal supervisor sign-offs
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Methodology & Sources
Data collected via OSINT from regulatory filings, industry audits, and verified case studies.
Evidence Sources:
Related Business Risks
Payroll Approval and Timekeeping Compliance Breaches
Risk of Unauthorized Overtime and Time Entry Fraud
Slow Fine Collection Due to Inefficient Processing and Reminders
Undetected Excessive Fuel and Oil Consumption
Staff Bottlenecks and Idle Resources in Citation Handling
Public Frustration from Slow Citation Notices and Payments
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